This document outlines the procedures followed with regard to the collection, management and disclosure of information held by the Children’s Court of Victoria (the Court) under provisions of the Children, Youth and Families Act 2005, the Privacy and Data Protection Act 2014 (the Act), the Victorian Information Privacy Principles (IPP’s) and all other relevant legislation which relates to or confers jurisdiction on the Court.
The Children’s Court has implemented technology and security policies, rules and measures to protect the personal information that it has under its control from unauthorised access, improper use, alteration, unlawful or accidental destruction and accidental loss. The Court will remove personal information from its systems where it is no longer relevant to the business of the Court unless otherwise required by legislation, regulations or rules.
Exemption – Section 10 of the Privacy and Data Protection Act 2014
Access to the Register
Access by Parties
Access by Non-Parties
Access to Court Files
Management of Non-exempt Information
Principle 1 – Collection
Principle 2 – Use & Disclosure
Principle 3 – Data Quality
The Court will make all reasonable efforts to ensure that the personal information it collects is complete, accurate and current.
Principle 4 – Data Security
The Court will take all reasonable steps to protect personal information from misuse, loss, unauthorised access, modification or disclosure.
Principle 5 – Openness
This Privacy Statement will be made available to any person on request and is published on the Court’s website.
Principle 6 – Access and Correction
The Court acknowledges a person’s right to seek access to personal information held by the Court and to seek reasonable corrections to that information if necessary.
Principle 7 – Unique Identifiers
A unique identifier is usually a number assigned to an individual in order to identify the person for the purpose of an organisation's activities. The Court will only assign a unique identifier when it is necessary to enable it to effectively carry out a relevant business activity.
Principle 8 – Anonymity
The Court gives individuals the option of not identifying themselves when entering into a transaction if such an option is lawful, reasonable and feasible in the circumstances.
Principle 9 – Transborder Data Flows
Personal information will only be transferred out of Victoria if the recipient protects privacy under standards similar to the Victorian IPP’s.
Principle 10 – Sensitive Information
The Court does not collect sensitive information without consent.
The Court will only record an email address if an email is sent requesting information. It will only be used for the purpose for which it is provided and will not be added to a mailing list. The Court will not use an email address for any other purpose or disclose it without consent, other than as specifically provided for in privacy legislation.
Website and webspaces
The court may collect personal information through its website or webspaces, such as:
- your name, email address, telephone nmber, IP address and other contact information;
- the content of any online application, enquiry, submission, complaint or electronic communication that you send us; and
- any registration information you provide to access any of the courts online services.
Cookies are data sent by a website and stored in a user's computer. The cookie is recognised by the website each time the user visits the website. A cookie can contain data such as the parts of a website a user has visited or the duration of the user's visit to the website.
It is recommended that users set their browser to identify the presence of cookies and to give them the option of accepting or rejecting them.